Decision details

The approved contract award toGlendale Countryside Ltd for the provision of an arboricultural and maintenance term service contract over a period of 5 years with an option to extend for up to five periods of twelve months (to a maximum of 10yrs)  with maximum total value £3,875,000 exclusive of VAT.

The procurement has followed the appropriate procurement processes with  closeworking with both the Council’s procurement team, their technical advisor and external legal advisor to ensure compliance with both PCR and the Council’s Tenders and Contract Regulations (TCR). The current supplier has been in Service since 2008 and the contract has reached the maximum extension limit and the incumbent supplier has  now handover the management of the arboricutural to Glendale Ltd. The new contract allows for the Authority to have a more robust contract management element, build on lessons learned and prioritises’ risk to meet our Duty of Care whilst meeting the financial challenges facing the Authority as well as the statutory duty and support the Council corporate priorities for our borough:

For the reasons set out in the report, it is recommended that the Corporate Director of Sustainable Communities, Regeneration & Economic Recovery AGREES to:

Approve the award of a contract toBidder B (named in the Part B report) for the provision of an arboricultural and maintenance term service over a period of 5 years with an option to extend for up to five periods of twelve months with a maximum total value stated in Part B.