Issue - meetings

Cabinet Member: Cabinet Member for Culture, Leisure & Sport, Councillor Oliver Lewis

Officer: Interim Corporate Director Sustainable Communities, Regeneration & Economic Recovery, Sarah Hayward

Key decision: yes

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.               Agree, in accordance with Regulation 30.3 of the Council’s Tenders and Contracts Regulations, to vary the existing contract with the operator of Fairfield Halls, BH Live, to a value of £841,000 (resulting in a total aggregated variation value of £1,291,000 and a total maximum aggregated contract value of £181,291,000) by:

(i)              Agreeing to include a management fee arrangement of £193,000 in 2022/23 and £74,000 in 2023/24, with a profit sharing arrangement of  90% Croydon : 10% BH Live; and

(ii)             Agreeing to the early purchase of physical assets within Faifield Halls from BH Live, to the value of £574,000 (subject to a confirmed valuation), which could have otherwise occurred at the exit of the contract.

Cllr Young moved onto this part of the report and invited any comments.

Members acknowledged the impact of Covid and raised the following:

·         Concerns about support for the cultural sector;

·         Item 15b – Management fees – what other options were considered?

Officers outlined a range of options that had been discussed in consideration with BH live before deciding that management fees would allow stabilisation with aspirations that the original operation agreement would be achieved. Officers confirmed that there was no update to the report and that internal and external advice had been sought.

Members agreed the recommendations.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.            Agree, in accordance with Regulation 30.3 of the Council’s Tenders and Contracts Regulations, to vary the existing contract with the operator of Fairfield Halls, BH Live, to a value of £841,000 (resulting in a total aggregated variation value of £1,291,000 and a total maximum aggregated contract value of £181,291,000) by:

(i)            Agreeing to include a management fee arrangement of £193,000 in 2022/23 and £74,000 in 2023/24, with a profit sharing arrangement of  90% Croydon : 10% BH Live; and

(ii)          Agreeing to the early purchase of physical assets within Fairfield Halls from BH Live, to the value of £574,000 (subject to a confirmed valuation), which could have otherwise occurred at the exit of the contract.