Agenda, decisions and minutes

Cabinet
Monday, 24th February, 2020 6.30 pm

Venue: Council Chamber, Town Hall, Katharine Street, Croydon CR0 1NX

Contact: Victoria Lower
020 8726 6000 x14773  Email: victoria.lower@croydon.gov.uk

Link: To view webcast

Items
No. Item

16/20

Minutes of the previous meeting pdf icon PDF 131 KB

To approve the minutes of the meeting held on 20 January 2020 as an accurate record.

Decision:

The part A minutes of the Cabinet meeting held on 20 January 2020 were agreed. The Leader of the Council signed the minutes as an accurate record.

Minutes:

The part A minutes of the Cabinet meeting held on 20 January 2020 were agreed. The Leader of the Council signed the minutes as an accurate record.

17/20

Disclosure of Interests

In accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, Members and co-opted Members of the Council are reminded that it is a requirement to register disclosable pecuniary interests (DPIs) and gifts and hospitality to the value of which exceeds £50 or multiple gifts and/or instances of hospitality with a cumulative value of £50 or more when received from a single donor within a rolling twelve month period. In addition, Members and co-opted Members are reminded that unless their disclosable pecuniary interest is registered on the register of interests or is the subject of a pending notification to the Monitoring Officer, they are required to disclose those disclosable pecuniary interests at the meeting. This should be done by completing the Disclosure of Interest form and handing it to the Democratic Services representative at the start of the meeting. The Chair will then invite Members to make their disclosure orally at the commencement of Agenda item 3. Completed disclosure forms will be provided to the Monitoring Officer for inclusion on the Register of Members’ Interests.

Decision:

There were none or the following disclosures of interest were made:

Minutes:

There were none.

18/20

Urgent Business (If any)

To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

Decision:

There were no items of urgent business.

Minutes:

There were no items of urgent business.

19/20

Budget and Council Tax 2020/21

19/20a

General Fund and HRA Budget 2020/21 pdf icon PDF 919 KB

Officer: Lisa Taylor

Key decision: Council Tax recommendations are reserved to Council. Housing rents and charges are Key Executive Decisions

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To recommend to full Council

 

1.     A 1.99% increase in the Council Tax for Croydon Services (a level of increase Central Government has assumed in all Councils’ spending power calculation).

 

2.     A 2.00% increase in the Adult Social Care precept (a charge Central Government has assumed all councils’ will levy in its spending power calculations).

 

3.     The GLA increase of 3.6%.

With reference to the principles for 2020/21 determined by the Secretary of State under Section52ZC (1) of the Local Government Finance Act 1992 (as amended) confirm that in accordance with s.52ZB (1) the Council Tax and GLA precept referred to above are not excessive in terms of the most recently issued principles and as such to note that no referendum is required.  This is detailed further in section 3.8 of the report.

 

4.     The calculation of budget requirement and council tax as set out in Appendix D and E.  Including the GLA increase this will result in a total increase of 3.92% in the overall council tax bill for Croydon.

 

5.     The revenue budget assumptions as detailed in the report and the associated appendices.

 

6.     The programme of revenue savings, income and growth by department for 2020/21 (Appendix A).

 

7.     The Council’s detailed budget book for 2020/21 (Appendix B).

 

8.     The draft Capital Programme as set out in section 11, table 18 and 19 of the report, except where noted for specific programmes are subject to separate Cabinet reports.

 

9.     To increase the Asset Investment Fund by £100 million to £300 million.

 

10.To note there are no proposed amendments to the Council’s existing Council Tax Support Scheme for the financial year 2020/21.

 

11.The adoption of the Pay Policy statement at Appendix H.

 

RESOLVED: To agree

 

1.     A rent increase for all Council tenants for 2020/21, in line with the Government’s social rent policy which has legislated to increase social rents by CPI + 1%, which is equal to 2.7%

 

2.     No increase to Garage and Parking space rents.

 

3.     2% increase to the service charges for caretaking, grounds maintenance and bulk refuse collection as detailed in section 12 of the report.

 

RESOLVED: To note

 

1.     That in respect of the Council’s public sector equalities duties where the setting of the capital, revenue and HRA budget result in new policies or policy change the relevant service department will carry out an equality impact assessment to secure delivery of that duty including such consultation as may be required.

 

2.     The progress being made towards balancing the Council’s financial position for 2019/20 as at Quarter 3 and the current projected outturn forecast of £2.371m as set out in the report at item 5b on the agenda.

 

3.     The response to the provisional local government settlement which is attached at Appendix F of the report.

 

4.     That pre-decision scrutiny of the proposed budget 2020/21 took place at the Scrutiny and Overview  ...  view the full decision text for item 19/20a

Minutes:

The Leader thanked the Cabinet Member for Finance & Resources, the Section 151 Officer and her team for their work in producing the budget. It was stated that while increases in council tax were not desired it was prudent to ensure the council had a balanced budget. Ongoing budget pressures continued, however the Leader stated he hoped that the Government budget, which was to be announced on 11 March 2020, would reflect the pressures local government were under.

 

The Leader commended the budget to Cabinet.

 

Cabinet was provided with a presentation from the Cabinet Member for Finance & Resources which gave an overview of the financial pressures the council continued to face and the proposed budget. It was recognised that the scale of cuts facing local government were not to the same level as previous years but that there had not been a rebalancing of the central government grant which would address the high levels of demand for adult social care which were being experienced nationally.

 

The Croydon specific challenges of being historically underfunded were raised by the Cabinet Member, including the borough having the same level of challenges as an inner London borough but being funded as an outer London borough and the continued underfunding of Unaccompanied Asylum Seeker Children (UASC) by the Home Office. Despite these challenges, the Cabinet Member stated the council continued to manage its budget.

 

The Cabinet Member welcomed the small increase in grant the council would receive in 2020/21; however it was stated that this was against the backdrop of a ¾ decrease in grant in recent years which had placed a huge amount of stress on council resources.

 

In terms of the 2020/21 budget, the Cabinet Member informed Members that there was a planned contribution of £5m to the reserves as it was recognised that significant risks remained. It was proposed to increase council tax by 1.99%, which was the level that Government assumed council tax would be raised, and which 93% of councils were doing nationally.

 

Prudent financial management was at the heart of the budget with money being placed in reserves, contingency budgets and detailed plans for proposed savings.

 

Despite the challenges faced by the council it had continued to deliver manifesto commitments and had protected and invested in frontline services. The Cabinet Member noted that over the six years of the Labour Administration there had been a net growth of £42m in people services, which it was stated was in direct contrast to the previous administration which had cut those services.

 

The council would continue to be innovative, it was stated, which would enable frontline services to be protected. Additionally, with the council focussing on prevention, there were benefits which could be realised not only for residents but also for the council’s budget. Innovative measures included looking at sustainable solutions to combat the climate emergency and it was noted that there was a specific budget to tackle this.

 

Three quarters of the budget, the Cabinet Member noted, was allocated to people based  ...  view the full minutes text for item 19/20a

19/20b

Quarter 3 Financial Performance 2019/20 pdf icon PDF 745 KB

Officer: Lisa Taylor

Key decision: no

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.     Note the current revenue outturn forecast at the end of the third quarter of 2019/20 of £5.8m underspend, before exceptional items of £8.2m, resulting in a total overspend of £2.4m;

 

2.     Note that the exceptional items of £8.2m relate to costs incurred by Croydon Council for Unaccompanied Asylum Seeking Children (UASC) and No Recourse To Public Funds (NRPF), due to woefully insufficient funding from the Home Office.

 

3.     Note the ongoing engagement with and lobbying of Government by the Council for additional funding for Croydon, both in general terms and specifically Unaccompanied Asylum Seeking Children given Croydon’s gateway status.

 

4.     Note the HRA position of a £1.5m forecast overspend against budget;

 

5.     Note the capital outturn projection of £277m, forecast to be an underspend of £159m against budget;

 

RESOLVED: To recommend to Council the approval to reduce to the capital programme by £1.2m as set out in Table 6 of the report.

 

 

 

 

Minutes:

The Cabinet Member for Finance & Resources noted that a huge amount of work had been undertaken since the Q2 monitoring report which was seen in the improved forecasted outturn for 2019/20. Whilst it was noted that an overspend of £2.4m remained there continued to be £8.4m of exceptional expenditure due to the Home Office not providing adequate funding for Unaccompanied Asylum Seeker Children.

 

Members were informed that the savings which had been made since Q2 were one off initiatives taken within 2019/20 and as such there would be some flow through to the next financial year; however the Cabinet Member stated that there was now a much better understanding of where the overspend was coming from. The Section 151 Officer reiterated that it was important that the council had a much better understanding of where spending was taking place to enable the budget to be well managed.

 

In terms of the capital budget, the Cabinet Member stated the projections had been improved and that any underspend was due to timelines slipping.

 

In response to concerns raised, the Cabinet Member stated that capital budgets had been charged where appropriate. The review which had taken place between Q2 and Q3 had identified areas of transformation which were not being charged to the transformation budget, such as the digital service which was undergoing a large amount of transformation, and this had been rectified. 

 

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.     Note the current revenue outturn forecast at the end of the third quarter of 2019/20 of £5.8m underspend, before exceptional items of £8.2m, resulting in a total overspend of £2.4m;

 

2.     Note that the exceptional items of £8.2m relate to costs incurred by Croydon Council for Unaccompanied Asylum Seeking Children (UASC) and No Recourse To Public Funds (NRPF), due to woefully insufficient funding from the Home Office.

 

3.     Note the ongoing engagement with and lobbying of Government by the Council for additional funding for Croydon, both in general terms and specifically Unaccompanied Asylum Seeking Children given Croydon’s gateway status.

 

4.     Note the HRA position of a £1.5m forecast overspend against budget;

 

5.     Note the capital outturn projection of £277m, forecast to be an underspend of £159m against budget;

 

RESOLVED: To recommend to Council the approval to reduce to the capital programme by £1.2m as set out in Table 6 of the report.

 

19/20c

Treasury Management Strategy Statement, Capital Strategy, Minimum Revenue Provision Policy Statement and Annual Investment Strategy 2020/2021 pdf icon PDF 427 KB

Officer: Lisa Taylor

Key decision: no

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To recommend Council approve

 

1.     The Treasury Management Strategy Statement 2020/2021 as set out in the report including the recommendations:

 

a.     That the Council takes up borrowing requirements as set out in paragraph 4.5 of the report.

 

b.     That for the reasons detailed in paragraph 4.14 of the report, opportunities for debt rescheduling are reviewed throughout the year by the Director of Finance, Investment and Risk (S151 Officer) and that she be given delegated authority, in consultation with the Cabinet Member for Finance and Resources and in conjunction with the Council’s independent treasury advisers, to undertake such rescheduling only if revenue savings or additional cost avoidance can be achieved at minimal risk in line with organisational considerations and with regard to the Housing Revenue Account (HRA) as set out in the Council’s Medium Term Financial Strategy 2019/2023.

 

c.     That delegated authority be given to the Director of Finance, Investment and Risk (S151 Officer), in consultation with the Cabinet Member for Finance and Resources, to make any necessary decisions to protect the Council’s financial position in light of market changes or investment risk exposure.

 

2.     That the Council adopts the Annual Investment Strategy as set out in sections 4.16 and 4.17 of the report.

 

3.     That the Authorised Limit (required by Section 3 of the Local Government Act 2003) as set out in paragraph 4.10 and as detailed in Appendix C of the report be as follows:

 

  2020/2021                2021/2022              2022/2023

£1,840.757m            £2,038.506m          £2,085.274m

 

4.     That the Council approve the Prudential Indicators as set out in Appendix C of the report.

 

5.     The Annual Minimum Revenue Provision Policy Statement (required by the Local Authorities (Capital Financing and Accounting) (England) (Amendment) Regulations 2008SI 2008/414) as set out in Appendix D of the report. 

 

6.     That the Council’s authorised counterparty lending list as at 31st December 2019 as set out in Appendix E of the report and the rating criteria set for inclusion onto this list be approved.

 

7.     That the Council adopts the Capital Strategy Statement set out below in section 3 of the report.

Minutes:

The Cabinet Member for Finance & Resources noted that the report found that the council was within all of the prudential indicators. The council was borrowing money for a number of programmes, however it was stated that most of these programmes had their own income stream and so were not a burden on the council’s finances.

 

Concerns were raised by some Members that the council was borrowing £1b and the figure was expected to rise to £2b. In response, the Cabinet Member stated that there was a mix of borrowing being undertaken by the council; including asset investment which generated annually £6.5m of revenue and Brick by Brick which was developing much needed housing and was providing dividend payments to the council. The Cabinet Member suggested that it was important to look at the wider context of the benefits that were associated with the borrowing streams.

 

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To recommend Council approve

 

1.     The Treasury Management Strategy Statement 2020/2021 as set out in the report including the recommendations:

 

a.     That the Council takes up borrowing requirements as set out in paragraph 4.5 of the report.

 

b.     That for the reasons detailed in paragraph 4.14 of the report, opportunities for debt rescheduling are reviewed throughout the year by the Director of Finance, Investment and Risk (S151 Officer) and that she be given delegated authority, in consultation with the Cabinet Member for Finance and Resources and in conjunction with the Council’s independent treasury advisers, to undertake such rescheduling only if revenue savings or additional cost avoidance can be achieved at minimal risk in line with organisational considerations and with regard to the Housing Revenue Account (HRA) as set out in the Council’s Medium Term Financial Strategy 2019/2023.

 

c.     That delegated authority be given to the Director of Finance, Investment and Risk (S151 Officer), in consultation with the Cabinet Member for Finance and Resources, to make any necessary decisions to protect the Council’s financial position in light of market changes or investment risk exposure.

 

2.     That the Council adopts the Annual Investment Strategy as set out in sections 4.16 and 4.17 of the report.

 

3.     That the Authorised Limit (required by Section 3 of the Local Government Act 2003) as set out in paragraph 4.10 and as detailed in Appendix C of the report be as follows:

 

  2020/2021                2021/2022              2022/2023

£1,840.757m            £2,038.506m          £2,085.274m

 

4.     That the Council approve the Prudential Indicators as set out in Appendix C of the report.

 

5.     The Annual Minimum Revenue Provision Policy Statement (required by the Local Authorities (Capital Financing and Accounting) (England) (Amendment) Regulations 2008SI 2008/414) as set out in Appendix D of the report. 

 

6.     That the Council’s authorised counterparty lending list as at 31st December 2019 as set out in Appendix E of the report and the rating criteria set for inclusion onto this list be approved.

 

7.     That the Council adopts the Capital Strategy Statement set out below in section  ...  view the full minutes text for item 19/20c

20/20

Delivering the Croydon Growth Zone pdf icon PDF 722 KB

Officer: Shifa Mustafa

Key decision: yes

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.     Approve the amended funding profile for projects as summarised in paragraph 3.7 of this report; and

 

2.     Subject to the requirement to comply with the provisions of Part 4G of the Constitution in taking delegated decisions and the parameters previously approved in the October 2018 Cabinet report ‘Delivering the Growth Zone (specifically Paragraph 3.88) delegate to the Executive Director of Place in consultation with the Executive Director of Resources (Section 151 Officer), the Cabinet Member for Finance and Resources, the Cabinet Members for Environment, Transport & Regeneration (Job Share) and the Cabinet member for Economy and Jobs, authority to make necessary changes to the funding and phasing of the approved Growth Zone projects list. Any such changes will be reported to Cabinet.

Minutes:

Cabinet was provided with a presentation which gave an overview of the Croydon Growth Zone. The Cabinet Member for Environment, Transport & Regeneration (voting – Job Share) noted that the Growth Zone looked primarily at the town centre but the regeneration was in the context of the large amount of growth which had been witnessed across the borough since 2012.

 

The uplift in business rates which had been experienced was helping to fund the transformation of the town centre to create a modern European city. Whilst the transformation had begun it was noted by the Cabinet Member that it would take time before the ambition was fully realised. The town centre was due to be transformed with a large amount of consented and planned developments due to take place, which were delivering new homes and spaces in the town centre.

 

The Cabinet Member welcomed the redevelopment of East Croydon, however it was noted that this would be dependent upon the work of Network Rail to improve the Brighton Mainline and the associated works. The projects within the Growth Zone project were complex and it was important to continuously review and re-profile to ensure projects were taking place at the most convenient time.

 

The Cabinet Member highlighted a number of achievements to-date, including award winning meanwhile activities, the enterprise zone, plans for a creative campus and projects which looked to transform the subways. Social infrastructure continued to be key to the Growth Zone plans as it recognised that the regeneration of the town centre would impact communities across the borough.

 

The Cabinet Member for Economy & Jobs spoke on Croydon Works, a job brokerage service which had supported over 1,000 people to start their careers, with particular success in introducing people to opportunities within construction. The opportunities of the Growth Zone were highlighted as they enabled the creation of new jobs in the borough which supported residents into employment.

 

The 100 Apprentices in 100 Days initiative was noted by the Cabinet Member for Economy & Jobs as having further supported residents. Additionally, it was noted that the council in partnership with Croydon College had been successful in being awarded £393,000 of GLA funding for a project which would support employers to recruit apprentices in creative, digital and health and social care.

 

The Smart City workstream was highlighted by the Cabinet Member for Economy & Jobs as being integral to ensure the best of technology in the borough. The council continued to support new digital companies being set up in the borough.

 

Between January and March 2020 it was anticipated that 1,700 young people would have accessed digital workshops at the 14 roadshows which were due to be held in schools in the borough, further supporting residents to have good technology skills.

 

The Cabinet Member for Culture, Leisure & Sport informed Members that culture remained at the heart of regeneration. In recent years Croydon had enhanced its profile as a cultural hub with a broad programme of events and exciting activities. The success of this focus on  ...  view the full minutes text for item 20/20

21/20

Brick by Brick Business Plan 2020/21 pdf icon PDF 95 KB

Officer: Jacqueline Harris Baker

Key decision: no

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve the proposed 2020/2021 Business Plan of BBB as set out in Appendix 1 of the report.

 

Minutes:

Members were provided with a presentation by the Cabinet Member for Homes & Gateway Services which gave an overview of the need for housing in the borough and the rationale for Brick by Brick. Members were directed to a quote on the Brick by Brick website which stated:

 

“It’s a way for Croydon Council to deliver much needed homes for local people, with the proceeds that arise from this process returned to the council to help fund frontline council services. This means that the profit created by Brick By Brick stays within Croydon. Local people get priority to buy our homes, and unlike most private developers the profit doesn’t line the pockets of individuals or get sent to shareholders overseas.”

Brick by Brick Ltd

 

The Cabinet Member highlighted that there were over 5,500 households on the housing waiting list, around 2,000 households in temporary homes and almost 1,000 children sleeping in emergency accommodation in Croydon. The council, it was noted, not only had a statutory duty to support those in need but also a moral duty to assist those residents.

 

The homes which Brick by Brick were building, the Cabinet Member noted, were of a high quality and were very sustainable. Additionally, to support local residents they were being offered on a Croydon First basis and were offered directly to those on the housing waiting list.

 

Colm Lacey, Chief Executive of Brick by Brick, also provided Cabinet with a presentation and gave an overview of the work of the company from when it started trading in 2016. The aim of the company was to ensure development of the area was undertaken differently with well-designed homes and support for the local community. Members were informed that the company was an important local employer with around 70% of employees being Croydon residents.

 

The presentation highlighted that 500 homes had been completed or were due to complete soon and that the company had delivered the refurbishment on Fairfield Halls in the last year. The trading figures, Members were informed, were due to be published in April 2020.

 

The Chief Executive acknowledged that Brick by Brick had experienced some challenges over the last 12 months with Brexit, which had impacted consumer confidence and the construction industry, some sites had been challenging and there had been difficulties with some contractors. However, Brick by Brick continued to develop and learn from those challenges.

 

Despite those challenges; there had been a number of opportunities as the company was starting to be the partner of choice for those seeking responsible development opportunities, the company had developed the way it consulted with local residents to ensure it worked closely with communities and it sought to become more environmentally sustainable with its work being audited by a climate emergency team.

 

Members were informed that another 11 schemes were due to be completed before 2020 and pipeline schemes had been assessed. The assessment had enabled Brick by Brick to increase its affordability to 70% for upcoming projects which would further support local  ...  view the full minutes text for item 21/20

22/20

Stage 1: Recommendations arising from Scrutiny pdf icon PDF 114 KB

Officer: Jacqueline Harris Baker

Key decision: no

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To receive the recommendations arising from the Scrutiny & Overview Committee (10 February 2020) and Streets Environment & Homes (17 December 2019), and to provide a substantive response within two months (i.e. at the next available Cabinet meeting on 11 May 2020).

 

 

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To receive the recommendations arising from the Scrutiny & Overview Committee (10 February 2020) and Streets Environment & Homes (17 December 2019), and to provide a substantive response within two months (i.e. at the next available Cabinet meeting on 11 May 2020).

 

 

23/20

Investing in our Borough pdf icon PDF 221 KB

Officer: Jacqueline Harris Baker

Key decision: no

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve:

 

1.     The contract award for the delivery of Enforcement Agency Services under a framework for the maximum value of £9,000,000 across 4 years, as set out at agenda item 9a.

 

2.     The contract variation & extension award for Best Start suite of contracts at a maximum contract value of £12,893,000, an increase by £1,170,000, over a term of 5 months as set out at agenda item 9b.

 

3.     The contract award for the delivery of the Addington Valley Academy SEN School for the maximum value of £14,183,745 across 34 months and to recommend to the Leader to delegate the approval for the various awards of contract, as set out at agenda item 9c.

 

4.     The contract variation for the South London Waste Partnership Joint Waste Collection and Related Environmental Services to increase the overall value by a yearly amount of £3,250,000 plus a one off payment of £1,379,000 for all boroughs within the partnership, of which Croydon spend will increase by £1,500,000 per annum plus a one off payment of £673,955, as set out at agenda item 9d.

 

RESOLVED: The Cabinet recommend to the Leader of the Council that prior to the next meeting of Cabinet in March, in respect of the New Addington Health and Wellbeing Centre project for the Lead Architect and Multi-disciplinary Professional Services, the Leader delegate the power to make decisions for awards of contract to the Cabinet Member for Environment, Transport & Regeneration (Job Share) in consultation with the Cabinet Member for Finance & Resources for the reasons set out in paragraph 3.4 of the report.

 

RESOLVED: To note

 

1.     The list of delegated award decisions made by the Director of Commissioning and Procurement, between 18/12/2019 – 17/01/2020, as set out in section 4.2.1 of the report.

 

2.     Property acquisitions and disposals agreed by the Cabinet Member for Finance & Resources in consultation with the Leader since the previous meetings of Cabinet, as set out in section 4.3 of the report.

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve:

 

1.     The contract award for the delivery of Enforcement Agency Services under a framework for the maximum value of £9,000,000 across 4 years, as set out at agenda item 9a.

 

2.     The contract variation & extension award for Best Start suite of contracts at a maximum contract value of £12,893,000, an increase by £1,170,000, over a term of 5 months as set out at agenda item 9b.

 

3.     The contract award for the delivery of the Addington Valley Academy SEN School for the maximum value of £14,183,745 across 34 months and to recommend to the Leader to delegate the approval for the various awards of contract, as set out at agenda item 9c.

 

4.     The contract variation for the South London Waste Partnership Joint Waste Collection and Related Environmental Services to increase the overall value by a yearly amount of £3,250,000 plus a one off payment of £1,379,000 for all boroughs within the partnership, of which Croydon spend will increase by £1,500,000 per annum plus a one off payment of £673,955, as set out at agenda item 9d.

 

RESOLVED: The Cabinet recommend to the Leader of the Council that prior to the next meeting of Cabinet in March, in respect of the New Addington Health and Wellbeing Centre project for the Lead Architect and Multi-disciplinary Professional Services, the Leader delegate the power to make decisions for awards of contract to the Cabinet Member for Environment, Transport & Regeneration (Job Share) in consultation with the Cabinet Member for Finance & Resources for the reasons set out in paragraph 3.4 of the report.

 

RESOLVED: To note

 

1.     The list of delegated award decisions made by the Director of Commissioning and Procurement, between 18/12/2019 – 17/01/2020, as set out in section 4.2.1 of the report.

 

2.     Property acquisitions and disposals agreed by the Cabinet Member for Finance & Resources in consultation with the Leader since the previous meetings of Cabinet, as set out in section 4.3 of the report.

23/20a

Enforcement Agent Framework Award pdf icon PDF 613 KB

Officer: Jacqueline Harris Baker

Key decision: yes

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve the award of the framework agreement for the delivery of Enforcement Agency Services split into Lots (Lot 1 – Collection of parking and traffic penalty charges and Lot 2 – Collection of council tax and business rates) in accordance with Regulation 28.4(c) of the Council’s Contracts and Tenders Regulations for a maximum contract term of 2 years, plus 1+1 years extension, to the suppliers stated in Part B of the report and for the expected debt collection value of £9.78 million.

 

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve the award of the framework agreement for the delivery of Enforcement Agency Services split into Lots (Lot 1 – Collection of parking and traffic penalty charges and Lot 2 – Collection of council tax and business rates) in accordance with Regulation 28.4(c) of the Council’s Contracts and Tenders Regulations for a maximum contract term of 2 years, plus 1+1 years extension, to the suppliers stated in Part B of the report and for the expected debt collection value of £9.78 million.

 

23/20b

Variation to extend the Best Start contracts pdf icon PDF 381 KB

Officer: Robert Henderson

Key decision: yes

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To in accordance with Regulation 30 of the Council’s Contracts and Tenders Regulations to extend the following Best Start contracts listed below by up to a further 5 months  (1st April to 31st August 2020) for an aggregate value of £1,170,000 to give an overall maximum (aggregate) contracts value of £12,846,000:

 

1.     Eight, Best Start Children’s Centres with contracts/SLAs to four academies and five maintained schools.  Five month extension value: £854,000.

 

2.     Five, Community, Parenting Aspirations and Parenting Skills contracts (covering 6 lots).  Five month extension value: £153,000.

 

3.     One, Early Learning Collaboration contract. Five month extension value £138,000.

 

4.     One, Parenting Infant Partnership contract. Five month extension value £25,000

Minutes:

The Cabinet Member for Children, Young People & Learning informed Members that a report would be taken to a future Cabinet meeting which would look at the delivery of Best Start centres so as to ensure Croydon delivered the best outcomes for the children and families in the borough.

 

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To in accordance with Regulation 30 of the Council’s Contracts and Tenders Regulations to extend the following Best Start contracts listed below by up to a further 5 months  (1st April to 31st August 2020) for an aggregate value of £1,170,000 to give an overall maximum (aggregate) contracts value of £12,846,000:

 

1.     Eight, Best Start Children’s Centres with contracts/SLAs to four academies and five maintained schools.  Five month extension value: £854,000.

 

2.     Five, Community, Parenting Aspirations and Parenting Skills contracts (covering 6 lots).  Five month extension value: £153,000.

 

3.     One, Early Learning Collaboration contract. Five month extension value £138,000.

 

4.     One, Parenting Infant Partnership contract. Five month extension value £25,000

23/20c

Addington Valley Academy SEN School - Award of PCSA and Main Works Contract pdf icon PDF 320 KB

Officer: Robert Henderson

Key decision: yes

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.     Approve the award for the design and construction of Addington Valley Academy SEN Academy to the supplier listed in part B of this report for an estimated contract term of 34 months (this consists of 5 months of PCSA, 17 months of constructions and 12 months Defects Liability period) for a maximum contract value of £14,363,745 (including the supply of £180,000 loose furniture, fixtures and equipment).

 

2.     Recommend the Leader to delegate the decision to approve the award of various contracts that are required to deliver this overarching contract, to the Cabinet Member for Children, Young People and Learning in consultation with the Cabinet Member for Finance and Resources for the reasons as explained in paragraph 2.4 of the report

 

3.     Note that the Chair of the Contracts and Commissioning Board has approved the award of the Pre-Construction Services Agreement to the supplier listed in Part B of the report.

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.     Approve the award for the design and construction of Addington Valley Academy SEN Academy to the supplier listed in part B of this report for an estimated contract term of 34 months (this consists of 5 months of PCSA, 17 months of constructions and 12 months Defects Liability period) for a maximum contract value of £14,363,745 (including the supply of £180,000 loose furniture, fixtures and equipment).

 

2.     Recommend the Leader to delegate the decision to approve the award of various contracts that are required to deliver this overarching contract, to the Cabinet Member for Children, Young People and Learning in consultation with the Cabinet Member for Finance and Resources for the reasons as explained in paragraph 2.4 of the report

 

3.     Note that the Chair of the Contracts and Commissioning Board has approved the award of the Pre-Construction Services Agreement to the supplier listed in Part B of the report.

23/20d

South London Waste Partnership - Waste Collection Contract Variation pdf icon PDF 289 KB

Officer: Shifa Mustafa

Key decision: yes

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To, in accordance with regulation 30 of the Council’s Tenders and Contract Regulations, approve a variation of the contract entered into with Veolia ES (UK) Limited on behalf of the South London Waste Partnership for Waste Collections and Related Environmental Services Contract, to provide for an increase in the annual contract value of £3,250,000 and a one off payment of £1,379,000, which for the term of the contract amounts to an additional £17,629,000 (until 2025).  The impact for the London Borough of Croydon is increased expenditure of £1,500,000 a year for the remainder of the initial term (to 2025), and a one off lump sum of £673,955. 

 

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To, in accordance with regulation 30 of the Council’s Tenders and Contract Regulations, approve a variation of the contract entered into with Veolia ES (UK) Limited on behalf of the South London Waste Partnership for Waste Collections and Related Environmental Services Contract, to provide for an increase in the annual contract value of £3,250,000 and a one off payment of £1,379,000, which for the term of the contract amounts to an additional £17,629,000 (until 2025).  The impact for the London Borough of Croydon is increased expenditure of £1,500,000 a year for the remainder of the initial term (to 2025), and a one off lump sum of £673,955. 

 

24/20

Exclusion of the Press and Public

The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:

 

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

Decision:

The following motion was moved by Councillor XXX and seconded by Councillor XXX to exclude the press and public:

 

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

 

The motion was put and it was agreed by the Committee to exclude the press and public for the remainder of the meeting.

Minutes:

The following motion was moved by Councillor Newman and seconded by Councillor Butler to exclude the press and public:

 

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within paragraph 3 as indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

 

The motion was put and it was agreed by the Committee to exclude the press and public for the remainder of the meeting.

25/20

Investing in our Borough

Officer: Jacqueline Harris Baker

Key decision: no

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve

 

1.     The contract award for the delivery of Enforcement Agency Services under a framework for the maximum value of £9,000,000 across 4 years, as set out at agenda item 11a.

 

2.     The contract award for the delivery of the Addington Valley Academy SEN School for the maximum value of £14,183,745 across 34 months and to recommend to the Leader to delegate the approval for the various awards of contract, as set out at agenda item 11b.

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve

 

1.     The contract award for the delivery of Enforcement Agency Services under a framework for the maximum value of £9,000,000 across 4 years, as set out at agenda item 11a.

 

2.     The contract award for the delivery of the Addington Valley Academy SEN School for the maximum value of £14,183,745 across 34 months and to recommend to the Leader to delegate the approval for the various awards of contract, as set out at agenda item 11b.

25/20a

Enforcement Agents Framework Award

Officer: Jacqueline Harris Baker

Key decision: yes

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve the award of the framework agreement for the delivery of Enforcement Agency Services split into Lots (Lot 1 – Collection of parking and traffic penalty charges and Lot 2 – Collection of council tax and business rates) in accordance with Regulation 28.4(c) of the Council’s Contracts and Tenders Regulations for a maximum contract term of 2 years, plus 1+1 years extension, to the suppliers stated in Part B of the report and for the expected debt collection value of £9.78 million.

 

 

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve the award of the framework agreement for the delivery of Enforcement Agency Services split into Lots (Lot 1 – Collection of parking and traffic penalty charges and Lot 2 – Collection of council tax and business rates) in accordance with Regulation 28.4(c) of the Council’s Contracts and Tenders Regulations for a maximum contract term of 2 years, plus 1+1 years extension, to the suppliers stated in Part B of the report and for the expected debt collection value of £9.78 million.

 

 

25/20b

Addington Valley Academy SEN School - Award of PCSA and Main Works Contract

Officer: Robert Henderson

Key decision: yes

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.     Approve the award for the design and construction of Addington Valley Academy SEN Academy to the supplier listed in part B of this report for an estimated contract term of 34 months (this consists of 5 months of PCSA, 17 months of constructions and 12 months Defects Liability period) for a maximum contract value of £14,363,745 (including the supply of £180,000 loose furniture, fixtures and equipment).

 

2.     Recommend the Leader to delegate the decision to approve the award of various contracts that are required to deliver this overarching contract, to the Cabinet Member for Children, Young People and Learning in consultation with the Cabinet Member for Finance and Resources for the reasons as explained in paragraph 2.4 of the report

 

3.     Note that the Chair of the Contracts and Commissioning Board has approved the award of the Pre-Construction Services Agreement to the supplier listed in Part B of the report.

 

Minutes:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.     Approve the award for the design and construction of Addington Valley Academy SEN Academy to the supplier listed in part B of this report for an estimated contract term of 34 months (this consists of 5 months of PCSA, 17 months of constructions and 12 months Defects Liability period) for a maximum contract value of £14,363,745 (including the supply of £180,000 loose furniture, fixtures and equipment).

 

2.     Recommend the Leader to delegate the decision to approve the award of various contracts that are required to deliver this overarching contract, to the Cabinet Member for Children, Young People and Learning in consultation with the Cabinet Member for Finance and Resources for the reasons as explained in paragraph 2.4 of the report

 

3.     Note that the Chair of the Contracts and Commissioning Board has approved the award of the Pre-Construction Services Agreement to the supplier listed in Part B of the report.