Agenda, decisions and minutes

To approve the Part A minutes of the meeting held on 20 November 2017 as an accurate record.

The part A minutes of the Cabinet meeting held on 20 November 2017 were received. The Leader of the Council signed the minutes as an accurate record.

In accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, Members and co-opted Members of the Council are reminded that it is a requirement to register disclosable pecuniary interests (DPIs) and gifts and hospitality to the value of which exceeds £50 or multiple gifts and/or instances of hospitality with a cumulative value of £50 or more when received from a single donor within a rolling twelve month period. In addition, Members and co-opted Members are reminded that unless their disclosable pecuniary interest is registered on the register of interests or is the subject of a pending notification to the Monitoring Officer, they are required to disclose those disclosable pecuniary interests at the meeting. This should be done by completing the Disclosure of Interest form and handing it to the Democratic Services representative at the start of the meeting. The Chair will then invite Members to make their disclosure orally at the commencement of Agenda item 3. Completed disclosure forms will be provided to the Monitoring Officer for inclusion on the Register of Members’ Interests.

There were none.

To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

There were no items of urgent business.

Officer: Richard Simpson

Key Decision: no

RESOLVED to

i)          Note the current revenue outturn forecast at the end of the second quarter of 2017/18 of £797k, this is before exceptional items of £4.3m, resulting in a total overspend of £5.097m, and the actions put in place to reduce the overspend;

ii)         Note the ongoing engagement with and lobbying of Government by the Council for additional funding for Croydon, both in general terms and specifically Unaccompanied Asylum Seeking Children, fire safety measures and  mitigation of the impact of the Universal Credit implementation.

iii)        Note the £3.7m collection fund surplus which is released in 2018/19 and will offset a significant amount of the forecast overspend;

iv)        Note the HRA position of a £0.738m forecast underspend against budget;

v)         Note the capital outturn projection of £37.2m forecast underspend against budget;

vi)        Agree the strategy for the flexible use of capital receipts to deliver on going transformation and savings, detailed in section 9 of the report;

vii)       Endorse the proposed introduction of the Care Leavers Council Tax support scheme, detailed in paragraph 8.5 of the report;

viii)      Endorse the additional allocation of the Business Rates Discretionary Relief scheme, detailed in paragraph 8.14 of the report.

The Leader of the Council has delegated to the Cabinet the power to make the decisions set out below

RESOLVED to

i)          Note the current revenue outturn forecast at the end of the second quarter of 2017/18 of £797k, this is before exceptional items of £4.3m, resulting in a total overspend of £5.097m, and the actions put in place to reduce the overspend;

ii)         Note the ongoing engagement with and lobbying of Government by the Council for additional funding for Croydon, both in general terms and specifically Unaccompanied Asylum Seeking Children, fire safety measures and  mitigation of the impact of the Universal Credit implementation.

iii)        Note the £3.7m collection fund surplus which is released in 2018/19 and will offset a significant amount of the forecast overspend;

iv)        Note the HRA position of a £0.738m forecast underspend against budget;

v)         Note the capital outturn projection of £37.2m forecast underspend against budget;

vi)        Agree the strategy for the flexible use of capital receipts to deliver on going transformation and savings, detailed in section 9 of the report;

vii)       Endorse the proposed introduction of the Care Leavers Council Tax support scheme, detailed in paragraph 8.5 of the report;

viii)      Endorse the additional allocation of the Business Rates Discretionary Relief scheme, detailed in paragraph 8.14 of the report.

Officers: Shifa Mustafa, Steve Iles          

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below: 

RESOLVED to

1.1       Note the arrangements for the forthcoming South London Waste Contract with Veolia

1.2       Note the enhancements to the current service, including the garden waste service running all year round, and the collection of Christmas trees from kerbside properties

1.3       Note the progress on the planned transitional improvements to the environmental service in advance of the new South London Waste Partnership contract.

1.4       Note the Council agreed to bring this Christmas tree collection service forward for January 2018, meaning residents will receive this service a year earlier than anticipated.

A presentation was provided by Councillor Stuart Collins for this agenda item, which is available on the meeting webcast.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below: 

RESOLVED to

1.1       Note the arrangements for the forthcoming South London Waste Contract with Veolia

1.2       Note the enhancements to the current service, including the garden waste service running all year round, and the collection of Christmas trees from kerbside properties

1.3       Note the progress on the planned transitional improvements to the environmental service in advance of the new South London Waste Partnership contract.

1.4       Note the Council agreed to bring this Christmas tree collection service forward for January 2018, meaning residents will receive this service a year earlier than anticipated.

Officers: Shifa Mustafa, Lee Parker                    

Key Decision: Yes  

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.         Note the activities underway and planned by the transport, public realm and culture, energy, parking and construction logistics workstreams.

2.         Approve Growth Zone funding for the projects in 2018/19 valued at £4million set out in Section 3, paragraph 3.6 of the report.

At 8.15pm Councillor Tony Newman, Leader of the Council, left the meeting and Councillor Alison Butler, Deputy Leader (Statutory) and Cabinet Member for Homes, Regeneration and Planning, took the chair for the remainder of the meeting.   

A presentation was provided for this agenda item, which is available on the meeting webcast.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.         Note the activities underway and planned by the transport, public realm and culture, energy, parking and construction logistics workstreams.

2.         Approve Growth Zone funding for the projects in 2018/19 valued at £4million set out in Section 3, paragraph 3.6 of the report.

Officer: Shifa Mustafa, Graham Cadle, Lee Parker

Key Decision: Yes              

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1. Note progress in the development of the smart city programme.

2. Approve priorities and initial programme of work and next steps as detailed in the report.

3. Approve funding for 2018/19 as detailed in the report.

A presentation was provided by Councillor Humayun Kabir for this agenda item, which is available on the meeting webcast.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1. Note progress in the development of the smart city programme.

2. Approve priorities and initial programme of work and next steps as detailed in the report.

3. Approve funding for 2018/19 as detailed in the report.

Officers: Richard Simpson, Sarah Ireland                                 

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

To note the Council’s actions to date in responding to the issues raised by the Opportunity and Fairness Commission (OFC)  (January 2016 Cabinet - minute reference A20/16) and recommend  that as part of the review of the Local Strategic Partnership (LSP) the work of the OFC is used to shape a continued borough wide response to those issues.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

To note the Council’s actions to date in responding to the issues raised by the Opportunity and Fairness Commission (OFC)  (January 2016 Cabinet - minute reference A20/16) and recommend  that as part of the review of the Local Strategic Partnership (LSP) the work of the OFC is used to shape a continued borough wide response to those issues.

Officer: Guy Van Dichele, Rachel Flowers   

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to endorse the report and the recommendations contained in section 2.3 of the report.

A presentation was provided by Councillor Louisa Woodley for this agenda item, which is available on the meeting webcast.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to endorse the report and the recommendations contained in section 2.3 of the report.

Officers: Barbara Peacock, Guy Van Dichele, Pratima Solanki

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note the contents of the report.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note the contents of the report.

Officers: Richard Simpson, Sarah Ireland

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note

1. The contracts over £500,000 in value anticipated to be awarded by the nominated Cabinet Member, in consultation with the Cabinet Member for Finance and Treasury or, where the nominated Cabinet Member is the Cabinet Member for Finance and Treasury, in consultation with the Leader.

2.The list of delegated award decisions made by the Director of Commissioning and Improvement, between 19/10/2017 – 08/11/2017.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note

1. The contracts over £500,000 in value anticipated to be awarded by the nominated Cabinet Member, in consultation with the Cabinet Member for Finance and Treasury or, where the nominated Cabinet Member is the Cabinet Member for Finance and Treasury, in consultation with the Leader.

2.The list of delegated award decisions made by the Director of Commissioning and Improvement, between 19/10/2017 – 08/11/2017.

The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

The following motion was moved by Councillor Alison Butler and seconded by Councillor Simon Hall to exclude the press and public:

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

The motion was put and it was agreed by the Committee to exclude the press and public for the remainder of the meeting.

To approve the Part B minutes of the meeting held on 20 November 2017 as an accurate record.

The part B minutes of the Cabinet meeting held on 20 November 2017 were received. The Leader of the Council signed the minutes as an accurate record.