Venue: Council Chamber, Town Hall, Katharine Street, Croydon CR0 1NX
Contact: Democratic Services Email: firstname.lastname@example.org
Disclosure of Interests
Members and co-opted Members of the Council are reminded that, in accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, they are required to consider in advance of each meeting whether they have a disclosable pecuniary interest (DPI), an other registrable interest (ORI) or a non-registrable interest (NRI) in relation to any matter on the agenda. If advice is needed, Members should contact the Monitoring Officer in good time before the meeting.
If any Member or co-opted Member of the Council identifies a DPI or ORI which they have not already registered on the Council’s register of interests or which requires updating, they should complete the disclosure form which can be obtained from Democratic Services at any time, copies of which will be available at the meeting for return to the Monitoring Officer.
Members and co-opted Members are required to disclose any DPIs and ORIs at the meeting.
- Where the matter relates to a DPI they may not participate in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation.
- Where the matter relates to an ORI they may not vote on the matter unless granted a dispensation.
- Where a Member or co-opted Member has an NRI which directly relates to their financial interest or wellbeing, or that of a relative or close associate, they must disclose the interest at the meeting, may not take part in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation. Where a matter affects the NRI of a Member or co-opted Member, section 9 of Appendix B of the Code of Conduct sets out the test which must be applied by the Member to decide whether disclosure is required.
The Chair will invite Members to make their disclosure orally at the commencement of Agenda item 3, to be recorded in the minutes.
Urgent Business (If any)
To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.
To note any executive functions appointments by the Executive Mayor.
Re-procurement of Responsive Repairs Contract - Contract Award PDF 322 KB
The attached report sets out the procurement process that the Council has undertaken in relation to the Re-procurement Housing Responsive Repair Contract. In accordance with the approved strategy, this is being split into four parts going forwards as follows:
· Contact Centre – to be insourced.
· Area 1 Responsive repairs and voids excluding heating.
· Area 2 Responsive repairs and voids excluding heating.
· Heating related services.
1.1. To agree the award of a contract to deliver Area 1/ Lot 1 (c.70% of the housing stock) of the responsive repairs services, optional planned programme and out-of-hours contact centre to Wates for a period with an initial contract term of 6 years and 8 months with a break option at that point and a total maximum contract duration of 10 years and 8 months (plus a 1-year defects liability period) for the maximum contract value of £125.7m.
1.2. To agree the award of a contract to deliver Area 2/ Lot 2 (c.30% of the housing stock) of the responsive repairs services and optional planned programme to Mears for a period with an initial contract term of 6 years and 8 months with a break option at that point and a total maximum contract duration of 10 years and 8 months (plus a 1-year defects liability period) for the maximum contract value of £61.3m.
1.3. To agree the award of a contract to deliver Heating Services to British Gas Social Housing Ltd t/a PH Jones for a period with an initial contract term of 6 years and 8 months with a break option at that point and a total maximum contract duration of 10 years and 8 months (plus a 1year defects liability period) for the maximum contract value stated of £40.9m.
1.4. To note, the break options referred to in recommendations 2.1 to 2.3 above shall follow the same governance process as a permitted extension under the Tenders and Contracts Regulations (as amended).
1.5. To note, following recommendation 1.2 of the Procurement Strategy report, the outcome of the affordability analysis for the contact centre was to in-source the service from 8am-6pm, with the out-of-hours element being outsourced. The contact centre out-of-hours element was included in the procurement process and the recommended award is included in recommendation 2.1 above to the Lot 1 bidder.
1.6. To note, as part of the Tender submission all contractors were asked to submit a price to take the calls out-of-hours for both Lot 1, Lot 2 and Heating emergencies. This will now be used to compare with us providing our own Out of Hours Service in terms of cost and quality.
1.7. To note, the successful providers’ names will be made public after the decision takes place.
Exclusion of the Press and Public
The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:
“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”
Re-procurement of Responsive Repairs Contract - Contract Award