Agenda and decisions

Members and co-opted Members of the Council are reminded that, in accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, they are required to consider in advance of each meeting whether they have a disclosable pecuniary interest (DPI), an other registrable interest (ORI) or a non-registrable interest (NRI) in relation to any matter on the agenda. If advice is needed, Members should contact the Monitoring Officer in good time before the meeting.

If any Member or co-opted Member of the Council identifies a DPI or ORI which they have not already registered on the Council’s register of interests or which requires updating, they should complete the disclosure form which can be obtained from Democratic Services at any time, copies of which will be available at the meeting for return to the Monitoring Officer.

Members and co-opted Members are required to disclose any DPIs and ORIs at the meeting.

-      Where the matter relates to a DPI they may not participate in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation.

-      Where the matter relates to an ORI they may not vote on the matter unless granted a dispensation.

-      Where a Member or co-opted Member has an NRI which directly relates to their financial interest or wellbeing, or that of a relative or close associate, they must disclose the interest at the meeting, may not take part in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation. Where a matter affects the NRI of a Member or co-opted Member, section 9 of Appendix B of the Code of Conduct sets out the test which must be applied by the Member to decide whether disclosure is required.

The Chair will invite Members to make their disclosure orally at the commencement of Agenda item 3, to be recorded in the minutes.

To approve the Part A minutes of the meeting held on 26^th July 2023 as an accurate record.

To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

RESOLVED: To

1.1.          Receive the recommendations arising from the meetings of the Children & Young People Sub-Committee held on 27 June 2023 (Appendix 1), the Streets and Environment Sub-Committee held on 11 July 2023 (Appendices 2) and the Scrutiny & Overview Committee held on 25 July 2023 (Appendix 3).

1.2.         Agenda Item 5 2.3 To provide a substantive response to the recommendation (a Scrutiny Stage 2 Report) at the Cabinet meeting on 22 November 2023.

RESOLVED:

To approve the response and action plans attached to this report at Appendix A and that these be reported to the Scrutiny and Overview Committee or relevant Sub-Committees.

RESOLVED:

1.1 To consider the outcome of the statutory consultation on the proposed Public Spaces Protection Order (PSPO) in and around the geographical area of Thornton Heath;

1.2 To note the strong support for the proposal with over 78% of respondents agreeing with the need for a PSPO in and around the geographical area of Thornton Heath; Agenda Item 7

1.3 Having due regard to the outcome of the statutory consultation and in the light of the consideration of the equalities matters and the public sector equality duty detailed in this report to approve the making of the PSPO covering the geographical area in and around Thornton Heath for a term of three years and in accordance with the draft Order set out in Appendix D;

1.4 To approve the process for the implementation of the PSPO in and around the geographical area of Thornton Heath.

RESOLVED:

1.1.          To endorse the work delivered to improve youth safety in the last year.

1.2.          To agree the plan contained in appendix 1 as the three-year delivery plan.

1.3.          To support the development of public health funded initiatives to improve youth safety.

1.4.          To agree the commitments to working with the voluntary sector and communities as outlined in the plan and section 6.

RESOLVED:

1.1.         To make the following 9 experimental traffic orders, which form the healthy school streets schemes (No. 1-3 and 5-10) detailed within this report, permanent:

1.2.         To withdraw The Croydon (Traffic Movement) (No.6) Experimental Order 2022 effective as of 21 October 2023 in respect of the Keston Healthy School Street in Keston Avenue and not to proceed to make it permanent; and to authorise the Corporate Director of Sustainable Communities, Regeneration and Economic Recovery to take steps necessary to publicise this withdrawal and remove any associated signage and other measures in place as a result of the experimental order.

1.3.         Subject to approval of recommendation 1.1 above, to delegate authority to the Corporate Director of Sustainable Communities, Regeneration and Economic Recovery to undertake all measures necessary to make the 9 experimental orders permanent Traffic Management Orders, including pursuant to the statutory requirements of the Road Traffic Management Act 1984 and Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996 and make arrangements for the enforcement thereof.

RESOLVED:

To note the Equality Annual Report 2023 (Appendix A).

RESOLVED:

1.1.         To agree the refreshed Equality Strategy 2023-2027 (Appendix A) and the updated Equality Objectives at paragraph 4.11 and refer them to Full Council with a recommendation for approval.

1.2.         To adopt the London Local Government Anti-Racism Statement, developed by the London Councils Chief Executives London Committee (Appendix B), and refer it to Full Council for noting.

1.3.         To appoint the Executive Mayor as the political lead, and the Chief Executive as the Senior Responsible Officer, for race.

1.4.         To delegate to the co-chairs of the Council’s Equality, Diversity and Inclusion Board (or any successor board), in consultation with the Executive Mayor and Cabinet Member for Culture and Communities, the authority to approve and monitor the delivery plan for the refreshed Equality Strategy once adopted.

RESOLVED:

1.1.          To receive an update on the People and Culture Transformation Strategy 2022-2026 development and action plan; and,

1.2.          To note the achievements to date, work in progress, planned actions, and the contents of the report and Action Plan.

RESOLVED:

1.1.          To note the General Fund revenue budget outturn is forecast to breakeven at Period 3, after the forecast utilisation of £63m capitalisation directions requested from DLUHC and £4.5m of the corporate risk contingency budget. It is not planned to utilise the risk contingency budget and directorates will work to bring the service directorate positions within budget.

1.2.          To approve within budget inter-directorate virements from Corporate to service directorates for non-pay inflation (£20.698m) (para 4.70), economic demand pressures (£1.716m) (para 4.72), Independent Living Fund (ILF) grant now included in the Social Care Grant (£0.960m) (para 4.68), and the transfer of equal grant income and expenditure budgets for the Adult Social Care Discharge Fund and the Market Sustainability & Improvement Fund (net nil budget change) (para 4.68).

1.3.          To note the progress in MTFS savings achievement as set out in paragraph 4.82.

1.4.          To note the work that has commenced on the Council’s Transformation Programme as set out from paragraph 4.77.

1.5.          To note the Housing Revenue Account (HRA) revenue budget outturn is forecast to overspend by £3.8m.

1.6.          To note the General Fund capital programme 2023-24 forecast underspend of £2.8m against the revised capital budget of £144.3m.

1.7.          To note the HRA capital programme 2023-24 forecast overspend of £4.1m against the revised capital budget of £33.2m.

1.8.          To note the Council’s historic legacy borrowing and debt burden continues to be critical to the sustainability of the Council’s revenue budget. Dialogue with the Department for Levelling Up, Housing and Communities (DLUHC) continues, and the Council is seeking further financial support from Government in regards to its level of indebtedness and balancing the budget to ensure it can deliver sustainable local government services.

1.9.          To note that the Council continues to operate Spend Control Panels to ensure that tight financial control and assurance oversight are maintained.

RESOLVED:

1.1.          To approve the Q2 update to the Annual Procurement Plan for 2023/24 as set out in Appendix A.

1.2.          To approve the delegated decisions in the revised APP to those Lead Members or Officers as stated in Appendix A that includes the procurement strategy and award decisions, the duration of the contracts and contract values.

1.3.          The delegated decisions shall only be exercised following recommendations from the Contracts & Commissioning Board, which include approval from both the Lead Cabinet Member and the Cabinet Member for Finance.

1.4.          To allow for minor changes to proceed whilst retaining the agreed delegated so long as none of the following thresholds for changes are exceeded:

i.                 Contract value exceeds that proposed in the APP/Quarterly Update Report, by the lesser of £500K or 25%, or the new aggregate value exceeds £1m and it becomes a key decision

ii.                Substantial / material changes to procurement from that defined in the APP/Quarterly Update Report e.g. material risks are identified

(Should either of those thresholds be exceeded, the delegation cannot be exercised, and the decision shall be recommended to the Executive Mayor, unless a further delegation is approved. Where a delegated decision is a Key Decision to Officers, it must be made in consultation with the Lead Cabinet Member).

RESOLVED:

To allocate an investment of £740,000 from the Transformation Plan revenue budget 2023/24 to provide resources to develop a detailed plan with workstreams, milestones and costs to implement the improvements to the Council’s Oracle system as set out in this report.

RESOLVED:

1.1.          To note the update on operations and performance of Croydon Affordable Homes LLP and Croydon Affordable Tenures LLP

1.2.          To note the changes to working arrangements between the Council and the LLP companies.

1.3.          To delegate to Corporate Director of Resources and S151 Officer, in consultation with Cabinet Member of Finance and Croydon Companies Supervision and Monitoring Panel (CCSMP) to vary agreements between the Council and the LLP Companies.

The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

Approve the draft Part B minutes of the previous meeting held on the 26^th July 2023.