Agenda and decisions

Moved from 22 February 2021, Cabinet - Monday, 1st March, 2021 6.30 pm

Venue: This meeting is being held remotely; to view the meeting, please click here

Contact: Victoria Lower
020 8726 6000 x14773  Email: 
victoria.lower@croydon.gov.uk

Note: ITEM 5A HAS BEEN DEFERRED TO THE CABINET MEETING BEING HELD ON 8 MARCH 2021. 

Items
No. Item

2.

Minutes of previous meetings pdf icon PDF 264 KB

To approve the minutes of the meetings held on 25 November 2020 and 14 December 2020 as an accurate record.

Additional documents:

3.

Disclosure of Interests

In accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, Members and co-opted Members of the Council are reminded that it is a requirement to register disclosable pecuniary interests (DPIs) and gifts and hospitality to the value of which exceeds £50 or multiple gifts and/or instances of hospitality with a cumulative value of £50 or more when received from a single donor within a rolling twelve month period. In addition, Members and co-opted Members are reminded that unless their disclosable pecuniary interest is registered on the register of interests or is the subject of a pending notification to the Monitoring Officer, they are required to disclose those disclosable pecuniary interests at the meeting. This should be done by completing the Disclosure of Interest form and handing it to the Democratic Services representative at the start of the meeting. The Chair will then invite Members to make their disclosure orally at the commencement of Agenda item 3. Completed disclosure forms will be provided to the Monitoring Officer for inclusion on the Register of Members’ Interests.

4.

Urgent Business (If any)

To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

5.

Budget and Council Tax 2021/22

5a

Croydon’s General Fund & HRA Budget 2021/22 to 2023/24 pdf icon PDF 1 MB

Cabinet Member: Leader of the Council, Councillor Hamida Ali

Cabinet Member for Croydon Renewal, Councillor Stuart King

Cabinet Member for Resources & Financial Governance, Councillor Callton Young

Cabinet Member for Homes & Gateway Services, Councillor Jane Avis

Officer: Interim Chief Executive, Katherine Kerswell

Interim Director of Finance, Investment & Risk, Chris Buss

Key decision: Council Tax recommendations are reserved to Council. Housing rents and charges are Key Executive Decisions

Additional documents:

Decision:

This report was deferred to the Cabinet meeting on 8 March 2021.

5b

Financial Performance Report - Quarter 3 pdf icon PDF 818 KB

Cabinet Member: Cabinet Memberfor Croydon Renewal, Councillor Stuart King

Cabinet Member for Resources & Financial Governance, Councillor Callton Young

Officer: Interim Director of Finance, Investment & Risk, Chris Buss

Key decision: No

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To

 

1.    Note the current general fund revenue outturn forecast at the end of the quarter 3 of 2020/21 of £64.7m overspend, after the inclusion of both anticipated and received Covid19 funding from the MHCLG of £41.9m;

 

2.    Note that there are a number of risks totalling £31.8m that could materialise which would see the variance increase further. These are within services due to the current pandemic, potential impact from finalisation of the 2019/20 accounts and in relation to groups structures particularly around interest income from Brick by Brick. Should all of these risks crystalise the total forecast overspend would increase to £96.5m by the year end.

 

3.    Note the details of the monthly Covid19 impact submissions being made to the MHCLG and the details of the financial support that is available to the council in light of Covid19 as outlined in section 6 of the report.

 

4.    Note the work being undertaken by the Spending Control Panel and Finance Review Panel to reduce the overspend this financial year.

 

5.    Note the HRA revenue position of a £0.5m forecast overspend against budget.

 

6.    Note the revised capital outturn projection of £187m for the general fund and HRA is forecast to be an underspend of £117m against the revised budget.

5c

Treasury Management Strategy Statement, Capital Strategy, Minimum Revenue Provision Policy Statement and Annual Investment Strategy 2021/2022 pdf icon PDF 443 KB

Cabinet Member: Cabinet Member for Croydon Renewal, Councillor Stuart King

Cabinet Member for Resources & Financial Governance, Councillor Callton Young

Officer: Interim Director of Finance, Investment & Risk, Chris Buss

Key decision: No

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To recommend to Full Council

 

1.            The Treasury Management Strategy Statement 2021/2022 as set out in this report including the recommendations:

 

1.1.That the Council takes up borrowing requirements as set out in paragraph 4.12 of the report.

 

1.2.That for the reasons detailed in paragraph 4.17 of the report, opportunities for debt rescheduling are reviewed throughout the year by the Director of Finance, Investment and Risk (S151 Officer) and that they be given delegated authority, in consultation with the Cabinet Member for Resources & Financial Governance and Deputy Leader (Statutory) and Cabinet Member for Croydon Renewal in conjunction with the Council’s independent treasury advisers, to undertake such rescheduling only if revenue savings or additional cost avoidance can be achieved at minimal risk in line with organisational considerations and with regard to the Housing Revenue Account (HRA) as set out in the Council’s Medium Term Financial Strategy 2020/2024.

 

1.3.That delegated authority be given to the Director of Finance, Investment and Risk (S151 Officer), in consultation with the Cabinet Member for Finance and Resources, to make any necessary decisions to protect the Council’s financial position in light of market changes or investment risk exposure.

 

2.            That the Council adopts the Annual Investment Strategy as set out in paragraphs 4.19 and 4.20 of the report.

 

3.            That the Authorised Limit (required by Section 3 of the Local Government Act 2003) as set out in paragraph 4.13 of the report and as detailed in  Appendix C of the report be as follows:

 

  2021/2022              2022/2023                 2023/2024

£2,037.804m          £2,090.958m            £2,134.928m

 

4.            That the Council approve the Prudential Indicators as set out in Appendix C of the report.

 

5.            That the Annual Minimum Revenue Provision Policy Statement (required by the Local Authorities (Capital Financing and Accounting) (England) (Amendment) Regulations 2008SI 2008/414) as set out in Appendix D of the report be approved.

 

6.            That the Council’s authorised counterparty lending list as at 31st December 2020 as set out in Appendix E of the report and the rating criteria set for inclusion onto this list be approved.

 

7.            That the Council adopts the Capital Strategy Statement set out below in section 3 of the report.

 

8.            That in the event of the Council receiving a Capitalisation direction that requires amendments to any part of the statements, strategies or policies contained in this report that the statutory Chief finance officer (Section 151 officer) be authorised to implement those changes and to report them to the next meeting of the Cabinet and council.

 

6.

Investing in our Borough pdf icon PDF 228 KB

Cabinet Member: Cabinet Member for Resources & Financial Governance, Councillor Callton Young

Officer: Executive Director Resources, Jacqueline Harris Baker

Key decision: No

Additional documents:

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve the Corporate Cleaning and Security procurement strategy which will result in contract awards for a maximum term of 6 years as set out at agenda item 6a, and section 5.1.1 of the report.

 

RESOLVED: To note

 

1.    The delegated award decisions for contracts over £5,000,000 in value made by the nominated Cabinet Member in consultation with the Cabinet Member for Resources & Financial Governance or, where the nominated Cabinet Member is the Cabinet Member for Resources & Financial Governance in consultation with the Leader since the last meeting of Cabinet, as set out in section 5.2.1 of the report.

 

2.    The contracts between £500,000 and £5,000,000 anticipated to be awarded under delegated authority from the Leader by the nominated Cabinet Member, in consultation with the Cabinet Member for Resources and Financial Governance and with the Leader in certain circumstances, before the next meeting of Cabinet, as set out in section 5.2.2 of the report.

 

3.    The list of delegated award decisions made by theDirector of Commissioning and Procurement, between 18/12/2020 – 25/01/2021, as set out in section 5.2.3 of the report.

 

6a

Corporate Cleaning and Security Contracts pdf icon PDF 715 KB

Cabinet Member: Cabinet Member for Homes & Gateway Services, Councillor Jane Avis

Cabinet Member for Resources & Financial Governance, Councillor Callton Young

Cabinet Member for Croydon Renewal, Councillor Stuart King

Officer: Executive Director Place, Shifa Mustafa

Key decision: No

Decision:

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

 

RESOLVED: To approve the procurement strategy detailed in the report for an open procurement process to be undertaken in order to appoint a single provider in respect of:

 

            Lot 1 cleaning services to a maximum budgeted value of £12,040,817.25

            Lot 2 security services to a maximum budgeted value of £7,043,804.40

 

For a proposed contract term of 4 years with options to extend for two 1 year extension periods (1+1).

7.

Exclusion of the Press and Public

The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:

 

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

8.

Minutes of previous meetings

To approve the Part B minutes of the meeting held on 25 November 2020 as an accurate record.