Decisions

RESOLVED:

Cabinet Member for Resources and Financial Governance in consultation with the Leader agrees the following:

1.1         Approve the variation of the existing lease terms for the long leases for Concord and Sycamore House on the basis set out in section 3.2 of this report.

1.2       Note the potential opportunity to secure a further capital receipt through the extension of the lease terms.

RESOLVED:

1.    Approve the variation of the existing lease terms for the long leases for Concord and Sycamore House on the basis set out in section 3.2 of the report.

2.    Note the potential opportunity to secure a further capital receipt through the extension of the lease terms.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.     Approve the award in accordance with Regulation 28.4(c) of the Council’s Contracts and Tenders Regulations for the Integrated Drug and Alcohol Treatment Service for Adults and Young People to the Supplier(identified in Part B of this report) for a contract term of 5 years for a maximum contract value stated in the part B report.

2.     Note that the contract award includes the provision for delivery of services (additional to core services) which are funded by the time-limited grants from the Mayor’s Office for Policing and Crime (MOPAC) and the Ministry of Housing, Communities and Local Government (MHCLG) referred to in the Financial Impact section of the report.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To the extension by way of variation of the contract for Specialist Arboricultural works with City Suburban Tree Surgeons Limited for nine (9) months from 1st April 2021 to 31st December 2021 at a value of £400,000 (maximum contract value, including this proposed extension will be £9,221,369).

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To note

1.     The request for approval of the Substance Misuse Contract Award as set out at agenda item 11a and section 5.1.1 of the report.

2.     The request for approval of the Arboricultural Services Contract Variation as set out at agenda item 11b and section 5.1.1 of the report.

3.     The request for approval of the Public Health Nursing Contract Award as set out at agenda item 11c, and section 5.2.1 of the report;

4.     The contracts between £500,000 and £5,000,000 anticipated to be awarded under delegated authority from the Leader by the nominated Cabinet Member, in consultation with the Cabinet Member for Resources and Financial Governance and with the Leader in certain circumstances, before the next meeting of Cabinet, as set out in section 5.3.1 of the report.

5.     The list of delegated award decisions made by the Director of Commissioning and Procurement since the last meeting of Cabinet, as set out in section 5.3.2 of the report.

6.     Property lettings, acquisitions and disposals to be agreed by the Cabinet Member for Resources and Financial Governance in consultation with the Leader since the last meeting of Cabinet, as set out in section 5.4.1 of the report.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To approve the response and action plans attached to the report at Appendix A and that these be reported to the Scrutiny and Overview Committee or relevant Sub-Committees.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To receive the recommendations arising from meeting of the Scrutiny & Overview Committee held on 27 May 2021 and to provide a substantive response within two months (i.e. at the next available Cabinet meeting on 16 August 2021.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To approve the contents of the Housing Complaints Self Assessment, as per Appendix 1 of the report, in order for the assessment to be publicised on the Local Authority website.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.               Note the unaudited closing reserve balance for 2020/21 being brought forward to 2021/22.

2.               Notes that this report now includes a projection for Budget Position in 2024/25 and also notes Budget Gap for Financial Years 2022/23 to 2024/25.

3.               Notes that the Council will not receive any confirmation from MHCLG on its £25m request for Capitalisation Direction for 2022/23 until later in this financial year. The budget gap without any capitalisation direction stands at £63.27m for 2022/23 assuming that proposed savings agreed in March 2021 are agreed of £24million

4.               Note that the Budget for 2022/23 to 2024/25 is projected based on Council Tax growth being 1.99% for general increase and 2% growth in the Council Tax Base. No increases in Business Rate growth assumed. 

5.               Note that a further Budget Update report will be brought to Cabinet in November 2021.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.                Note the draft outturn for the General Fund for 2020/21 being £65.8m over approved budget, which is a £1.4m improvement on the Period 11 position previously reported to Cabinet on 7^th June;

2.                Note the forecast level of closing General Fund general reserves as £27.5m - after taking into account likely adjustments to the levels brought forward as part of the work to finalise the 2019/20 accounts audit process, and which is in line with the assumptions set out in the approved 2021/22 Budget and Medium Term Financial Strategy of March 2021;

3.                Note the forecast outturn and level of HRA balances carried forward;

4.                Note the draft General Fund capital outturn position for 2020/21;

5.                Note the draft HRA capital outturn position for 2020/21; and

6.                Approve the roll-forward of capital underspends into the 2021/22 Capital Programme for both the General Fund and HRA as set out in Tables 4 and 5.

The decisions were taken with Part A of the meeting and are set out at minute number 99/21.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

Cabinet RESOLVED (acting, where relevant, on behalf of the Council exercising its functions as sole shareholder of Brick by Brick Croydon Ltd) to:

1.           Reject the offer for the purchase of Brick by Brick (Croydon) Ltd.

2.           Agree that a modified build out scenario of 23 sites will be implemented and to note that in order to deliver that, Brick by Brick will require additional management and technical support, the costs of which are factored into the costs shown in this report and as further consequence of this decision that Brick by Brick will return 5 sites to the Council on the basis that they will be marketed for sale (and on the basis that site ownership will either remain with Brick by Brick or transfer to the Council, whichever is most efficient for maximizing value or the efficiency of the sale process). The remaining site of Belgrave and Grosvenor to be deferred pending the completion of the stock survey being undertaken in adjoining council buildings and to be brought to a future Cabinet meeting for final consideration.

3.           Agree that the decisions made under this Report shall take effect as amendments to the current Business Plan of Brick by Brick (and as a shareholder decision under the Articles of the company). In addition, and also as shareholder, the Council will require Brick by Brick to issue monthly reports to the Council to update on its financial position, progress with development of sites, sales, any key contractual issues and any other relevant matter (as needed). Such reports are to be presented to the Cabinet on a quarterly basis.

4.           Confirm that, in accordance with the February Cabinet report, sales receipts may continue to be recycled by Brick by Brick and agree that the S151 Officer, in consultation with the Chief Executive and Monitoring Officer be given authority to approve those ad-hoc sales receipt recycling requests from Brick by Brick, up to a total amount of £5m in any one transaction and following the terms of the consolidated loan agreement, reporting on a quarterly basis to Cabinet.

5.           Delegate authority to the Section 151 Officer, in consultation with the Chief Executive and Monitoring Officer, to make any necessary formal shareholder resolutions in order to give effect to the above recommendations and to authorise the entering into any of the necessary formal legal documentation that arise as a consequence (including (i) to confirm the appointment of consultants to provide the necessary additional management and technical support, and (ii) in respect of the sale of the 6 sites, as are referred to in recommendation 2).

6.           Delegate authority to the Section 151 Officer, in consultation with the Chief Executive and Monitoring Officer, to vary the loan agreement in respect of the sites returned to the Council sites (subject to SDLT and various other tax advice) and with any such modifications being reported in the quarterly report to Cabinet.

7.           Otherwise note the progress made with regard to Brick by Brick.

8.           To thank the Improvement and Assurance Panel for their advice and support in the production of the report.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To approve entering into a Section 75 Agreement in accordance with Regulation 28.4(c) of the Council’s Contracts and Tenders Regulations for Public Health Nursing to Croydon Health Services NHS Trust (CHS) for an initial term of 2 years commencing 1 August 2021 with an extension period of 1 year for a maximum agreement value of £6.107m per year, plus inflationary costs, plus additional investment of £350k from year 2.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.     Approve the award in accordance with Regulation 28.4(c) of the Council’s Contracts and Tenders Regulations for the Integrated Drug and Alcohol Treatment Service for Adults and Young People to the Supplier(identified in Part B of this report) for a contract term of 5 years for a maximum contract value stated in the part B report.

2.     Note that the contract award includes the provision for delivery of services (additional to core services) which are funded by the time-limited grants from the Mayor’s Office for Policing and Crime (MOPAC) and the Ministry of Housing, Communities and Local Government (MHCLG) referred to in the Financial Impact section of the report.

As set out in the Part A report.

1.1     The Cabinet Member for Children, Young People and Learning in consultation with the Cabinet Member for Resources and Financial Governance is recommended by the Contracts and Commissioning Board (CCB) to approve the variation of the Modular Building Contract with Elliot Group Ltd at the Coulsdon College Site, in accordance with Regulation 30.3 of the Council’s Tenders and Contracts Regulations for an additional contract term of 52 weeks plus an option for an additional 52 weeks at an additional cost of £108,160.00 to a new maximum total contract value of £795,343.70. This results in a variance to the original award, aggregated with previous variations, of 62% in value and 100% in time.

1.2     The Cabinet Member for Children, Young People and Learning is requested to note that the Chair of CCB has approved a variation of the Modular Building Contract with Elliot Group Ltd for the 2 classroom    Modular Building at Redgates Primary School, and a variation of the Modular Building Contract with Elliot Group Ltd for the 1 classroom Modular Building at Redgates Primary School, in accordance with Regulation 30.3 of the Council’s Tenders and Contracts Regulations.

RESOLVED: To

1.1. Consider the objections received to the proposal to introduce Electric Vehicle Charging Bays in Elmgrove Road and Sundridge Road, Addiscombe East, Northborough Road, Norbury & Pollards Hill and Kemble Road, Waddon.

1.2. Agree for the reasons detailed in Section 4 to introduce Electrical Vehicle Charging Bays in Elmgrove Road, Sundridge Road, Northborough Road and Kemble Road as illustrated in the attached drawings.

1.3. Delegate to the Public Realm Directorate the authority to make the necessary Traffic Management Orders under the Road Traffic Regulation Act 1984 (as amended) in respect of the above proposals.

1.4. Inform the objectors of the decisions.

RESOLVED: To

1.1    Consider the objections received to introduce waiting and loading restrictions in the locations listed below, including officers’ recommendations in response to these objections.

1.2    Agree for the reasons detailed in Section 3 to introduce amended proposals for waiting or loading restrictions at the locations below, illustrated in amended drawings PD424e, PD424m, PD430c, PD424r and PD424f.

·      Hermitage Road – Crystal Palace & Upper Norwood

·      Heath Road j/w Norbury Road & Luna Road – Thornton Heath

·      Keeley Road – Fairfield

·      Luna Road j/w Milner Road – Thornton Heath.

·      Milner Road j/w Hamilton Road – Thornton Heath.

·      Tanglewood Close – Shirley South

·      Grove Wood Hill and The Chase – Coulsdon Town.

1.3   Delegate to the Public Realm Directorate the authority to make the necessary Traffic Management Orders under the Road Traffic Regulation Act 1984 (as amended) in respect of the above proposals.

As set out in the report.

RESOLVED: The Cabinet Member for Families, Health and Social Care, in consultation with the Cabinet Member for Resources and Financial Governance, is recommended to approve, pursuant to Regulation 28.4 (c) of the Tenders and Contracts Regulations, the award of the fours contracts listed in table 1 of this Report for Employment and Welfare support services for a period of 12 months (with the option to extend for 12 a further months) from the 1st June 2021 to 31st May 2022 to those providers and for the individual contract values stated in the Part B report. The identity of providers will be released following approval of the award.

RESOLVED: The Cabinet Member for Families, Health and Social Care is recommended to note the approval of the contract variation decision in accordance with the Councils Tenders and Contract Regulation 19 to extend the contract with GPS for the Lateral Flow Testing Programme for an additional 4 months at a cost of £556,553.85 to give an overall contract value of £833,436.75.