Issue - meetings

Cabinet Member: Cabinet Member for Sustainable Croydon, Councillor Muhammad Ali

Officer: Interim Corporate Director for Sustainable Communities, Regeneration & Business Recovery, Sarah Hayward

Key decision: Yes

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.            Approve in accordance with Regulation 30.3 of the Council’s Contracts and Tenders Regulations, the extension by way of variation of the contract for Specialist Arboricultural works with City Suburban Tree Surgeons Limited for a period of 9 months from 1^st January 2022 to 30^th September 2022 at a maximum value of £300,000, with an optional 3 month extension, up until 31^st December 2022 at a maximum value of £400,000 (maximum contract value, including this proposed extension will be £9,621,396).

2.            Approve the procurement strategy detailed in this report for a single contractor to deliver Arboriculture Services, to go to PCR Open Tender procedure for a proposed contract term of 5 years with an estimated value of £3,750,000 with an option to extend 1 or more times up to a maximum of 5 years with an estimated contract value of £7,500,000.

3.            Note that the Director of Commissioning and procurement has approved the waiver listed below under Regulation 19 of the Council’s Tender and Contract regulations:

a.    To deviate from the evaluation ratios of 60% Quality and 40% Price under Regulation 22.4 to 60% Price and 40% Quality to apply a stronger emphasis on price for the reasons set out in paragraph 3.15.

Arboricultural Services

Cabinet members received a summary of the report from Cllr Young and were asked to note two additional contract extensions awarded under delegation for:

1. Corporate Property and Terrorism Insurance and

2. High volume print and mail services.

In addition, two contracts have been awarded by the borough for commercial investment for 1. Croydon Best Start and 2. Early Years Family Healthy Behaviour Service. Members noted that a new contract now needs to be procured for arboricultural services.

Cllr Muhammad Ali took the opportunity to add that the current arrangements are to be extended but that the new procurement strategy under the public contract regulations recommends looking for a new contract.

The Leader of the Council delegated authority to the Cabinet to make the following decisions:

RESOLVED: To

1.               Approve in accordance with Regulation 30.3 of the Council’s Contracts and Tenders Regulations, the extension by way of variation of the contract for Specialist Arboricultural works with City Suburban Tree Surgeons Limited for a period of 9 months from 1^st January 2022 to 30^th September 2022 at a maximum value of £300,000, with an optional 3 month extension, up until 31^st December 2022 at a maximum value of £400,000 (maximum contract value, including this proposed extension will be £9,621,396).

2.               Approve the procurement strategy detailed in this report for a single contractor to deliver Arboriculture Services, to go to PCR Open Tender procedure for a proposed contract term of 5 years with an estimated value of £3,750,000 with an option to extend 1 or more times up to a maximum of 5 years with an estimated contract value of £7,500,000.

3.               Note that the Director of Commissioning and procurement has approved the waiver listed below under Regulation 19 of the Council’s Tender and Contract regulations:

a.     To deviate from the evaluation ratios of 60% Quality and 40% Price under Regulation 22.4 to 60% Price and 40% Quality to apply a stronger emphasis on price for the reasons set out in paragraph 3.15.