Agenda and draft minutes

Croydon & Lewisham Street Lighting Joint Committee
Thursday, 11th October, 2018 6.30 pm

Venue: F10, Town Hall, Katharine Street, Croydon CR0 1NX

Contact: Thomas Downs
020 8726 6000 x86166  Email: Thomas.Downs@croydon.gov.uk

Items
No. Item

1/18

Appointment of Chair and Vice-Chair

Minutes:

The Committee Clerk called for nominations for Chair and Vice-Chair for the Municipal Year to May 2019.

 

Councillor Kevin Bonavia nominated and Councillor Brenda Dacres seconded the motion to appoint Councillor Stuart King as Chair for the remainder of the 2018/19 municipal year.

 

Councillor Kevin Bonavia nominated and Councillor Stuart King seconded Councillor Brenda Dacres to be Vice-Chairfor the remainder of the 2018/19 municipal year.

 

The Committee unanimously agreed both appointments.

2/18

Minutes of the previous meeting pdf icon PDF 68 KB

To approve the minutes of the meeting held on 12 October 2017 as an accurate record.

Minutes:

RESOLVED that the minutes of the meeting held on 12 October 2017 be signed as a correct record.

3/18

Disclosure of Interest

In accordance with the Council’s Code of Conduct and the statutory

provisions of the Localism Act, Members and co-opted Members of the

Council are reminded that it is a requirement to register disclosable

pecuniary interests (DPIs) and gifts and hospitality to the value of which

exceeds ?50 or multiple gifts and/or instances of hospitality with a

cumulative value of ?50 or more when received from a single donor within

a rolling twelve month period. In addition, Members and co-opted Members

are reminded that unless their disclosable pecuniary interest is registered

on the register of interests or is the subject of a pending notification to the

Monitoring Officer, they are required to disclose those disclosable

pecuniary interests at the meeting. This should be done by completing the

Disclosure of Interest form and handing it to the Democratic Services

representative at the start of the meeting. The Chair will then invite

Members to make their disclosure orally at the commencement of Agenda

item 3. Completed disclosure forms will be provided to the Monitoring

Officer for inclusion on the Register of Members’ Interests.

Minutes:

There were no disclosures of a pecuniary interest not already registered.

4/18

Urgent Business (if any)

To receive notice of any business not on the agenda which in the opinion

of the Chair, by reason of special circumstances, be considered as a

matter of urgency.

Minutes:

There was none.

5/18

Joint Street Lighting PFI Update pdf icon PDF 152 KB

The joint report of the Executive Director of Place (Croydon) and Executive Director, Resources & Regeneration (Lewisham) is attached.

Minutes:

The PFI Contract Manager summarised the main points of the report. PS1 was completed 31 October 2016 and the Croydon Public Lighting Network Cable has been de-energised with the old stumps having been removed. Remaining stumps being found were being removed within the target of 20 business days.

 

There were no issues in PS2 with planned maintenance or electrical testing, and the provider had achieved lighting performance of over 99%. It was noted that this performance was difficult to beat. Night scouts had observed minimal issues and checks on car parks and subways, where lights could not be connected to the Central Management System, were being done in the day as they were operation 24 hours.

 

For PS3 the Committee learned that the provider was achieving one hour response for emergency callouts, but that it had requested this be extended to two hours. The provider had been told that this would not be accepted as it provided no benefit to the authorities The Contract Manager stated that the permit teams of both authorities were engaged in adding a new KPI for all faults to be resolved in 30 days.

 

PS4 showed that 95% of Customer calls to the Provider call centre had been answered in 25 seconds between September 2017 and August 2018, with the exception of December and March. Following this, financial deductions had been applied.

 

In PS5 and PS7 the Committee noted that all Monthly and Annual Reports had been received on time.

 

PS6 demonstrated that there were no issues with health and safety and few permitting issues. The officer highlighted that the provider would need to be awarded 25 penalty points before financial adjustments could be made and that this total had not been reached.

 

PS9 showed that almost no complaints had been received, with the exception of a report of a Branch Node failure in Lewisham, which had been quickly resolved. Members commented that they were keen to see how quickly the lighting timings adjusted around Day Light Savings, and if this would cause an increase in complaints. The officer highlighted to the Committee that a section had been added to the report detailing carbon emissions.

The Committee agreed that this report was positive and that the provider was performing well.

 

Councillor Kevin Bonavia informed the Contract Officer that he had received some complaints from residents about the brightness of lights in their streets. The Councillor queried the cost and ease of adjusting the light levels of specific street lights.

 

In response the Director of Public Realm clarified that changing this was very easy and would incur a low cost (depending on the scale of change), but that lights should be changed on a street or area level and not individually. The Director further highlighted that environmental factors (such as crime, traffic junctions and the viability of existing CCTV cameras) should be taken into account before lights were dimmed.

 

Councillor Kevin Bonavia enquired as to what attachments to street lighting were permitted other than stickers and  ...  view the full minutes text for item 5/18

6/18

Exclusion of the Press & Public

The following motion is to be moved and seconded as the “camera resolution” where it is proposed to move into part B of a meeting:

"That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended".

Minutes:

This was not required.