Agenda and draft minutes

To appoint a Chair and Vice-Chair for the Croydon & Lewisham Street Lighting Joint Committee for the 2023-24 municipal year.

The Senior Democratic Services and Governance officer requested nominations for the positions of Chair of the Committee, for the 2023-24 municipal year.

Councillor Robert Ward nominated, and Councillor Louise Krupski seconded the nomination to appoint Councillor Roche as Chair of the Committee, for of the 2023-24 municipal year.

RESOLVED:

That Councillor Scott Roche be appointed as Chair of the Committee for the 2023-24 Municipal Year.

The Chair, Councillor Scott Roche took over the Chairmanship of the meeting and sought nominations for the position of Vice-Chair.

Councillor Robert Ward nominated, and the Chair seconded the nomination to appoint Councillor Louise Krupski as the Vice-Chair of the Committee, for the 2023-24 municipal year.

RESOLVED:  That Councillor Louise Krupski be appointed as Vice-Chair of the Committee for the 20223-24 municipal year.

To approve the minutes of the meeting held on 13 October 2022 as an accurate record.

RESOLVED that the minutes of the meeting held on 13 October 2022 be agreed as a correct record of the meeting.

Members and co-opted Members of the Council are reminded that, in accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, they are required to consider in advance of each meeting whether they have a disclosable pecuniary interest (DPI), an other registrable interest (ORI) or a non-registrable interest (NRI) in relation to any matter on the agenda.  If advice is needed, Members should contact the Monitoring Officer in good time before the meeting.  

If any Member or co-opted Member of the Council identifies a DPI or ORI which they have not already registered on the Council’s register of interests or which requires updating, they should complete the disclosure form which can be obtained from Democratic Services at any time, copies of which will be available at the meeting for return to the Monitoring Officer.

Members and co-opted Members are required to disclose any DPIs and ORIs at the meeting. 

·    Where the matter relates to a DPI they may not participate in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation.  

·    Where the matter relates to an ORI they may not vote on the matter unless granted a dispensation. 

·    Where a Member or co-opted Member has an NRI which directly relates to their financial interest or wellbeing, or that of a relative or close associate, they must disclose the interest at the meeting, may not take part in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation.  Where a matter affects the NRI of a Member or co-opted Member, section 9 of Appendix B of the Code of Conduct sets out the test which must be applied by the Member to decide whether disclosure is required.

The Chair will invite Members to make their disclosure orally at the commencement of Agenda item 3, to be recorded in the minutes.

There were none.

To receive notice of any business not on the agenda which in the opinion

of the Chair, by reason of special circumstances, be considered as a

matter of urgency.

There was no urgent business.

The Joint Report of the Executive Director of Place (Croydon) and Executive Director, Resources & Regeneration (Lewisham).

The Croydon and Lewisham Street Lighting Manager introduced the report which provided an update on the Joint Street Lighting Private Finance Initiative (PFI) and covered operational updates, financial performance updates and key performance indicators.

Members reviewed financial forecasts, including costs and budget adjustments and discussions included the service provider’s performance and maintenance schedules.

RESOLVED to:

•         Note the performance of Service Provider in respect of the street lighting PFI for September 2022 - August 2023

•         Approve the proposed unitary charges for 2023/4 of £2.834m for Croydon and £1.594m for Lewisham (based on a 64% to 36% split)

•         Approve the forecasted contract management and monitoring costs for 2023/4 of £162,000 for Croydon and £101,000 for Lewisham (based on 64% to 36% split).

The following motion is to be moved and seconded as the “camera resolution” where it is proposed to move into part B of a meeting:

"That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended".

RESOLVED:

It was moved under Section 100(A) (4) of the Local Government Act 1972, that the press and public be excluded from the meeting for the following item business - Joint Street Lighting PFI Update - on the grounds that it involved the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972.

The officer provided an update on the conversion to LED Lanterns. and the Committee discussed the financial aspects of the conversion Members asked questions that were answered by the Officer.

RESOLVED to:

Note the update on the financial aspects of the conversion to LED Lanterns.