Agenda and decisions

Cabinet - Wednesday, 16th November, 2022 6.30 pm

Venue: Council Chamber, Town Hall, Katharine Street, Croydon CR0 1NX

Contact: Democratic Services  Email: democratic.services@croydon.gov.uk

Items
No. Item

2.

Disclosure of Interests

Members and co-opted Members of the Council are reminded that, in accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, they are required to consider in advance of each meeting whether they have a disclosable pecuniary interest (DPI), an other registrable interest (ORI) or a non-registrable interest (NRI) in relation to any matter on the agenda. If advice is needed, Members should contact the Monitoring Officer in good time before the meeting.

 

If any Member or co-opted Member of the Council identifies a DPI or ORI which they have not already registered on the Council’s register of interests or which requires updating, they should complete the disclosure form which can be obtained from Democratic Services at any time, copies of which will be available at the meeting for return to the Monitoring Officer.

 

Members and co-opted Members are required to disclose any DPIs and ORIs at the meeting.

-      Where the matter relates to a DPI they may not participate in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation.

-      Where the matter relates to an ORI they may not vote on the matter unless granted a dispensation.

-      Where a Member or co-opted Member has an NRI which directly relates to their financial interest or wellbeing, or that of a relative or close associate, they must disclose the interest at the meeting, may not take part in any discussion or vote on the matter and must not stay in the meeting unless granted a dispensation. Where a matter affects the NRI of a Member or co-opted Member, section 9 of Appendix B of the Code of Conduct sets out the test which must be applied by the Member to decide whether disclosure is required.

 

The Chair will invite Members to make their disclosure orally at the commencement of Agenda item 3, to be recorded in the minutes.

3.

Minutes of the Previous Meeting

To approve as a correct record, the minutes of the previous meeting held on 12 October 2022.  (To Follow)

4.

Urgent Business (If any)

To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

5.

Scrutiny Stage 1 and 2 pdf icon PDF 119 KB

Stage 1

 

The Stage 1 report details recommendations that have been developed from the Scrutiny and Overview Committee and its Sub-Committees since the last Cabinet meeting and these are provided in Appendix A.

 

The Council’s Constitution requires that an interim or full response is provided within two months of this Cabinet meeting.

 

Stage 2

 

This report invites the Cabinet to approve the full response reports arising from the Stage 1 reports presented to the Cabinet meeting held on 21 September 2022, including:

 

-      Action plans for the implementation of agreed recommendations, or

-      Reasons for partially accepting or rejecting the recommendations

 

and that these be reported to the Scrutiny and Overview Committee or relevant Sub-Committees.

 

 

Additional documents:

Decision:

The Executive Mayor in Cabinet is asked to:

 

1.     Receive the recommendations arising from the meeting of the Scrutiny & Overview Committee held on 11 October (Appendix A).

 

2.     To provide a substantive response to the recommendations (a Scrutiny Stage 2 Report) within two months (i.e. at the next available Cabinet meeting on 25 January 2023).

6.

Executive Mayor's Business Plan pdf icon PDF 145 KB

This report presents the Executive Mayor’s Business Plan 2022-26 for adoption. This will be the Council’s core strategic document setting out its objectives and priorities for the next four years.

 

It reflects the Executive Mayor’s manifesto pledges and priorities, as set out in a report to Cabinet in June 2022. It also includes actions to strengthen governance and management systems, achieve financial and operational sustainability and complete the transformation of the Council.

Additional documents:

Decision:

The Executive Mayor in Cabinet is recommended to:

 

1.1  Recommend to Council the adoption of the Mayor’s Business Plan 2022-26.

 

1.2  Note that a detailed implementation plan and performance framework will be brought to a future meeting of Cabinet.

 

1.3  Note the arrangements to provide assurance of the implementation of the Plan.

 

7.

Regina Road, Norwood pdf icon PDF 555 KB

This report proposes action to begin the process of addressing the current and recurring unsatisfactory situation at the Regina Road estate where three ageing tower blocks require intervention to ensure modern social housing fit for the 21st Century.

Additional documents:

Decision:

The Executive Mayor in Cabinet is recommended to:

 

       i.          Consider and approve the proposed arrangements for consulting with secure tenants and introductory tenants on matters of housing management for the purposes of sections 105 of the Housing Act 1985 and 137 of the Housing Act 1996 as set out in Appendix 1

 

      ii.          Agree that residents be consulted in accordance with Section 105 of the Housing Act 1985 and, to the extent relevant, under section 137 of the Housing Act 1996 on the proposals to refurbish or demolish and redevelop those properties within the Regina Road estate, as defined on the plan attached as Appendix 2.

 

    iii.          Note at Appendix 3 the comments arising from early engagement with tenants, leaseholders and freeholders in the Regina Road area at the resident engagement workshops held locally during October.

 

    iv.          Agree that residents (including tenants, leaseholders and freeholders) be consulted on the proposed contents of the Tenant and Leaseholder/Freeholder Offers at Appendices 4 and 5 for those properties within the Regina Road estate, as defined on the plan attached as Appendix 2.

 

     v.          The outcome of the consultations at recommendations ii) and iv be reported back to the Mayor and Cabinet in early 2023.

 

    vi.          Subject to the outcome of the consultations, a report be brought back to the Mayor and Cabinet on a ballot of residents for the purpose of GLA funding.

 

  vii.          Agree that no further tenancies, permanent or temporary, be granted at any of the properties within the Regina Road estate, as defined on the plan attached at Appendix 2, with the exception of properties - nos 89-123, 112,114, 116-126, & 128 Regina Road, & 1-4B & 5-8B Sunnybank - which can only be used for non-secure licensees when vacancies occur because these properties do not suffer from the same conditions and issues as the tower blocks.

 

 viii.          Agree to the appointment of an Independent Tenant and Leaseholder advisor to provide independent support to tenants, leaseholders and freeholders throughout the consultation period and up to and including any ballot/s.

 

    ix.          Approve all necessary expenditure up to £300,000 in 2022/23, including architectural fees, surveys, option appraisals, and an Independent Tenant & Leaseholder Advisor, as detailed in paragraph 9.4, and funded by a virement from within the HRA.

 

8.

The Violence Reduction Network's Strategic Assessment 2022 pdf icon PDF 185 KB

The attached report provides the yearly Strategic Assessment (SA), which is an analytical document where specific recommendations are made to ensure the priorities highlighted in the Community Safety Strategy are to be reached or amended where necessary in reducing crime and anti-social behaviour (ASB) in the borough.

 

Additional documents:

Decision:

The Executive Mayor, in Cabinet, is recommended to:

 

Support the findings and recommendations in the SA, and the agreement of a revised partnership plan by the Safer Croydon Partnership which will implement the nine recommendations in the SA.

9.

A Public Space Protection Order (PSPO) in Croydon Town Centre pdf icon PDF 156 KB

Cabinet to receive a report on the outcome of the consultation with members of the public and partners on implementing a PSPO in Croydon Town Centre, the process for making a PSPO, the proposed area which the PSPO would cover, and the activities which it is proposed the PSPO should restrict, and to seek approval for the making of a PSPO in Croydon Town Centre.

 

Additional documents:

Decision:

The Executive Mayor, in Cabinet, is recommended to:

 

       i.          To consider the outcome of the consultation on the proposed Town Centre Public Spaces Protection Order (PSPO)

 

      ii.          To note the significant strong support for the proposal, with over 80% of respondents supporting the measure strongly

 

    iii.          To approve the making of the Town Centre Public Spaces Protection Order for a term of 3 years and in accordance with the draft Order set out in Appendix G.

 

    iv.          To approve the process for the implementation of the Town Centre Public Spaces Protection Order.

10.

Croydon Safeguarding Children Partnership Annual Report 2021-2022 pdf icon PDF 152 KB

This annual report covers the financial year April 2021 - March 2022.  It is a public facing document which will be published on the CSCP website.

 

Additional documents:

Decision:

The Executive Mayor in Cabinet is recommended to:

 

1.1    Note the Croydon Safeguarding Children Partnership (CSCP) Annual Report for 2021-22.

 

1.2    Note that the report provides robust evidence of the impact of the CSCP’s activity to improve outcomes for children and families.

11.

Croydon Safeguarding Adult Board Draft Annual Report 2021/22 pdf icon PDF 135 KB

The purpose of the attached Croydon Safeguarding Adults Board (CSAB) Annual Report is to detail the activity and effectiveness of the CSAB between 1 April 2021, to 31 March 2022.

Additional documents:

Decision:

The Executive Mayor, in Cabinet, is recommended to:

 

Note the content of the Annual Report for the Croydon Safeguarding Adult Board. The report will be considered by Cabinet on 16 November 2022 and to receive the recommendations arising from the Health and Social Care Scrutiny Committee taking place on 18 October 2022.

12.

Waste Collection and Street Cleaning Contract pdf icon PDF 148 KB

The purpose of the attached report requests approval by Cabinet not to extend the current waste and street cleansing contract with Veolia, following a review of the proposed requirements by the contractor to support an extension.

 

Decision:

The Executive Mayor in Cabinet is recommended to:

 

1.1.         Agree that the current waste collection and street cleansing contract with Veolia Environment Services is not extended following expiry of the initial term on 31st March 2025.

 

1.2.         Agree that further work to consider the alternative options for the provision of waste collection and street cleansing services is undertaken and recommendations brought before Cabinet in line with the timetable set out as section 6.7 of this report.

 

1.3.         Note the powers held by the Mayor of London under the GLA Act to issue directions to London boroughs in relation to waste management procurement and that the project team will be encouraged to develop a close working relationship with the GLA borough liaison team to ensure they are well-sighted on the steps being taken to ensure service continuity and continuing conformity with the London Environment Strategy.

13.

South London Waste Plan Development Plan Document - Adoption pdf icon PDF 131 KB

The attached report represents the final stage in the progression of the preparation of the joint South London Waste Plan Development Plan Document to adoption. It will then form part of the Council’s Planning Policy Framework to spatially manage waste and be used to determine related planning applications.

Additional documents:

Decision:

The Executive Mayor in Cabinet is recommended to:

 

       i.          Note this report on the progress made to date towards the development of a National Planning Policy Framework compliant development plan document, the South London Waste Plan 2022 to 2037 (Appendix 1) and that as a result a favourable Inspector’s Report is expected shortly finding the SLW Plan to be sound.

 

      ii.          The Cabinet is to further note that the final Inspectors Report is delayed and still awaited.

 

    iii.          Recommend Council to adopt the South London Waste Plan 2022 to 2037, subject to the recommendations in the Inspector’s Report as a Development Plan Document in accordance with The Town and Country Planning (Local Planning) (England) Regulations 2012.

14.

Improving Procurement Decision-making and Governance pdf icon PDF 117 KB

The attached report sets out the recommendations and actions to be taken to simplify, accelerate and improve procurement decision-making for contract spend. An Annual Procurement Plan (APP) will enable earlier engagement with the Executive Mayor and Cabinet Members, improving the influence for the strategic approach to commissioning and procurement and streamlining the decision-making process.

 

 

Additional documents:

Decision:

The Executive Mayor in Cabinet is recommended to:

 

1.     To approve the introduction of an Annual Procurement Plan (APP) to the Executive Mayor in Cabinet that includes proposed procurement and contract extension and the delegated decision makers for the forthcoming year. The updates and progress on the APP to be reported to the Mayor in Cabinet on a quarterly basis.

 

2.     To approve the first Annual Procurement Plan for the remainder of the financial year and for the period November 2022 to March 2023 as set out in Appendix 1.

 

3.     To approve the delegated decisions in the APP to those Lead Members or Officers as stated in Appendix 1 that includes the contract/procurement strategy and award decisions, the duration of the contract and contract value.

 

4.     The delegated decisions shall only be exercised following recommendations from the Contracts & Commissioning Board, which require approval from both the Lead Cabinet Member and the Cabinet Member for Finance.

 

5.     To allow for minor changes to proceed whilst retaining the agreed delegated so long as none of the following thresholds for changes are exceeded:

 

                           i.          Contract value exceeds that proposed in the APP/Quarterly Update Report, by the lesser of £500K or 25%, or the new aggregate value exceeds £1m and it becomes a key decision

 

                          ii.          Substantial / material changes to procurement from that defined in the APP/Quarterly Update Report e.g. material risks are identified

 

(Should either of those thresholds be exceeded, the delegation cannot be exercised, and the decision shall be recommended to the Executive Mayor, unless a further delegation is approved. Where a delegated decision is a Key Decision to Officers, it must be made in consultation with the Lead Cabinet Member.)

 

6.     To approve a re-drafting of the Tender and Contract Regulations to reflect the proposed changes (and clarifications), to be reported to the Constitution Working Group with a view to seeking recommendations from the General Purposes Committee and/ or the Executive Mayor in Cabinet for onward recommendations to Full Council.

15.

Contract Management Framework pdf icon PDF 142 KB

The Executive Mayor, in Cabinet, is invited to approve the adoption of the Contract Management Framework, as set out in the report and the associated appendices.

 

Additional documents:

Decision:

The Executive Mayor in Cabinet is recommended to:

 

1.     To approve the adoption of the Contract Management Framework as set out in this paper and the associated appendices

 

2.     To approve the Contract Management Policy (Appendix 1) as an official policy of the Council.

16.

Exclusion of the Press and Public

The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:

 

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

17.

Waste Collection and Street Cleaning Contract